by paulberyl » Sat Mar 14, 2009 1:10 am
[font="times new roman"][size=3]I think it is important to keep “relevant” emails although I agree it can be difficult to decide just exactly what is relevant. What is important is to decide on a strategy and to stick to it. The guidelines I use are below.[/size][/font]
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[font="times new roman"][size=3]Any emails I send and receive which are specifically related to my family history research I retain in my research folders (electronic folders with the emails converted to word documents – suitably backed up at regular intervals!)[/size][/font]
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[font="times new roman"][size=3]In addition over the years I have established a tradition with those friends and relatives that I do not regularly see, of exchanging Christmas letters/emails. These letters take the form of an annual diary of what has happened during the year, the highs and the lows. The letter/email I write is a generic letter personalized to each individual. I keep a copy of my generic letter together with all the letters I receive and now have these for some ten years. As I do not keep a daily diary these letters form a type of diary that my descendants can read – if they want to![/size][/font]
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[size=3][font="times new roman"]When it comes to “what to keep” do we need to distinguish between documents of historic value and those of personal family history value? Documents of historic value, such as newspapers, must be kept for future generations but are beyond the collecting capacity of private individuals (just think of the number of different newspapers local and national) and therefore must be the responsibility of corporate business. Whilst newspapers are very good at retaining old records the same cannot be said of all corporate business who in these “cash strapped” times do not see the archiving of records as being “cost effective”. (I have an example of the firm I used to work for. We had our own museum and archivist who had recorded on a database every member of staff who had ever been mentioned in our in-house magazine which included appointments, retirements and deaths. When the company was taken over the museum was closed, the collections disposed of, the archivist retired and goodness knows what happened to the database). Family historians can help their own families by retaining copies of newspapers in which family members are mentioned. [/font][/size]
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[font="times new roman"][size=3]Any issue of “what to keep” must also include family heirlooms – but will our ancestors recognise or understand why these have been kept? When I talk of family heirlooms I do not just mean those articles connected with our ancestors but, again taking Guy’s point, items that we personally collect today. I believe that these should be properly recorded so that our descendents appreciate their importance. Thus would my descendants understand why I have an old bottle of Mead (other than they may guess it was connected with my wife whose maiden name was Mead) if I had not recorded that it was a marriage present. What about the old tatty musical box made from a packing case and tin can, who would know that it was made by German prisoners of war and presented to the camp commandant, an old family friend and passed to me by his widow on his death if again I had not recorded the fact.[/size][/font]
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[size=3][font="times new roman"]Family history isn’t just about the past it is also about thinking about the future. [/font][/size]
Paul